Hospitality program

HOSPITALITY is a module of Times Integrator ERP for centralized management of hospitality operations.
It provides users with full control and oversight of business processes, time savings in both operational and back-office tasks, ease of use and training, as well as speed and efficiency for hospitality staff.

The module consists of three applications: an office application, an ordering & billing application, and a fiscal cash register application.
All changes are entered in the office application and can be transferred to the cash register either on demand or automatically during daily data updates. Each new entry has an effective date, so it can be prepared in advance, transferred to the cash register, and applied only in a future period.

The module fully meets the needs of small, medium, and large businesses across different industries, with custom specifics configured through parameterization in agreement with the client.

In addition to functional features, operator rights can be defined with passwords vertically (modules, menus, buttons) and horizontally (sales outlets). The application also supports multilingual interfaces (screens, master data, reports), configurable at the operator level.

With more than 900 combinations of reports and summaries, users can also perform advanced queries for more efficient data search.

KEY FUNCTIONALITIES:

Master data – the foundation for company operations (item categories, materials, finished products, services, norms, units of measure, groups/subgroups, tariff codes, partners, payment methods, hospitality facilities, cash registers, order/settlement points, warehouses, company data, cost centers, etc.)

Norms – definable by meal count, with options for automated generation; operator rights over creating/changing norms can be set

Price lists – per hospitality facility, with activation either within the price list form or directly at the cash register

Discounts – fully controlled from the office system (predefined for items, facilities, groups, payment methods, loyalty cards, date ranges, time ranges, days of the week). After expiration, discounts automatically deactivate

Procurement planning – enables menu definition, calculating necessary materials per meal count, and creating purchase orders in the procurement module

Incoming documents – Goods Receipt, Wholesale Goods Receipt, Opening Balance, Inter-Warehouse Transfer, Surplus Report, Code Replacement Report, Cancellation (for all inputs), printing of all incoming documents

Outgoing documents – Hospitality cash receipt, Wholesale invoice, Pro forma invoice, Advance invoice, Advance invoice cancellation, Supplier return, Transfers between facilities, Internal consumption, Wholesale return, Write-off, Shortage report, and cancellations; printing of all outgoing documents

Account categories – classification of invoices (e.g., weddings, banquets, lunches), with recap reporting

Costing by document (manual) – performed during entry of incoming warehouse documents, copying items and entering values

Costing by document (automatic generation) – based on predefined supplier pricing rules

Predefined cost tables – management of purchase prices by article, partner, facility, warehouse, or currency

Pre-costing of sales prices – calculating sales price proposals by margin or vice versa

Merchandise tracking – proper records of retail items in hospitality

Fiscalization – multiple options supported; invoices remain legally valid even if issued offline, with deferred or automatic fiscalization available

Inventory (stocktaking) – unlimited stocktakes for selected items or full compliance with legal annual requirements, including surplus/shortage documentation; barcode scanners with Android support via TI2GO app are available

Deferred payment orders – for partners/customers, with later invoicing

Marina/Reception invoicing orders – material settlement in hospitality facilities with posting to Reception or Marina modules

Object settlement orders – for internal material settlement without invoicing

Mobile warehouse app (Android) – for faster entry of inventory or document transactions

Mobile management reports – access to financial and operational insights from any device via web browser

ADDITIONAL OPTIONS:

• Loyalty/Club members – tracking customer loyalty, with automated discounts applied at the cash register

• Integration with eFTPOS devices – card processors (e.g., RBA, PBZ, ERSTE, OTP, etc.)

• Integration with Monri eFTPOS devices – supporting all card companies

• FINA eInvoice – sending wholesale invoices from retail via FINA eServices

• Goods receipt creation at the cash register