Wholesale program

The Wholesale Module consists of commercial, warehouse, and inventory management, encompassing all tasks and processes required to run wholesale operations. The module fully meets the needs of small, medium, and large users across various industry verticals, with specific configurations set in agreement with the client. In addition to the module’s functionalities, operator permissions can be defined by password both vertically (modules, menus, buttons) and horizontally (warehouse). The application also supports multilingual functionality (screens, master data, reports), which is defined at the operator level. With over 900 combinations of reports and recaps, advanced queries can also be created for easier data searches. The module can be integrated with other applications such as EDI (document exchange protocol with other entities) and FINA e-invoice.

Key Functionalities:

Master Data
Master data form the foundation of business operations. Key master data entries include: item categories (traded goods, consignment goods, services, packaging), units of measure, item groups and supergroups, packaging types, reporting units of measure, item parameters, declarations, tariff numbers, partners, dispositions, payment methods, warehouses, invoicing locations, countries, company data, cost centers, and more.

Warehouse Documents
Warehouse documents are divided into Inbound and Outbound:

• Inbound documents: goods receipt, retail receipt, hospitality receipt, consignment receipt, delivery note, customer return (complaint), opening balance, retail return, surplus/shortage report, cancellation of all documents

• Outbound documents: delivery note, retail delivery note, hospitality delivery note, issue document, promotional issue, internal use issue, code replacement report, supplier return, reversal, write-off, cancellation of all documents

Inter-Warehouse Transfer
Used to transfer goods from one warehouse to another. There are two options: simultaneous inbound and outbound or delayed inbound (generated based on the outbound transfer).

Document Calculation (Manual)
Calculations up to the purchase price are performed when creating inbound warehouse documents by copying items and entering item values. Calculations can be done for the following inbound documents: goods receipt, consignment receipt, opening balance, supplier return, customer return, retail receipt, retail return, hospitality receipt, and hospitality return.

Document Calculation (Automated)
Generates calculations for inbound documents based on predefined price calculations per supplier.

Predefined Calculations
A helper table for managing purchase and wholesale prices. It includes item, partner, currency, purchase price, margin, and wholesale price, with the possibility to include additional costs (transport, customs, etc.).

Packaging Types
Used when an item has multiple barcodes (e.g., barcode for a 24-unit or 12-unit package) or when changing the barcode on a single item.

Invoicing
Wholesale invoices can be created based on a delivery note, invoicing order, or service. One invoice can include an unlimited number of delivery notes or orders and can be issued in multiple currencies.

Advance Invoices and Cancellations
Created upon receipt of payment for goods or services not delivered in the tax period. The system notifies about existing advance invoices that need to be canceled and linked to the new invoice.

Proforma/Quotation
Optional document that shows: average or last purchase price, RUC, stock levels across warehouses, commercial stock, goods on order, last sale conditions per customer-item.

Credit Limits
Allows setting warnings or restrictions for creating proforma invoices, delivery notes, or invoices based on customer limits and open invoices in Financial Accounting.

Invoice Fiscalization
Automatically fiscalizes invoices for cash, card, or other payment types. If internet is unavailable during printing, invoices can be fiscalized later. Option for automatic fiscalization including weekends and holidays.

Contracts and Contract-Based Invoicing
Generates invoices for recurring services (e.g., rentals, maintenance) quickly and efficiently.

Work Orders
Created based on a proforma invoice or independently. Each service can include a bill of materials and purchase price. Features include:

• Overview of work orders by various criteria (open, partially open, closed, etc.)

• Entry of work hours by employees and order items

• Type of work (regular, overtime, etc.)

• Status indicators by color

• Marking order as completed

• Work order summaries by year, date, service, work type, status

• Hourly calculations by employee, cost center, cumulative or individual

• Final work order accounting: total planned hours, actual hours, and differences

• Service invoicing upon completion

Shipping Orders
Created based on realized proforma invoices. Allows monitoring warehouse stock for supplier ordering.

Price Lists
Define various price combinations for different customers and currencies. Prices can be defined by item, item-partner, item-warehouse, or item-partner-disposition. Price lists can be imported via Excel/CSV or automatically updated during calculation.

Minimum and Maximum Stock Levels
Defined per item to track warehouse stock against defined thresholds.

Inventory
Unlimited counts can be performed, either for a product group or annually per regulations. Features include inventory entries, list generation, surplus/shortage reports, and write-offs. Mobile barcode scanners with Android and TI2GO app can speed up inventory processes.

Packaging Deposit
Defined in item master data. The system calculates the deposit automatically during inbound and outbound transactions.

Item Positions in Warehouses
Positions can be defined for each item for printing a “Pick List” on outbound documents.

Serial Numbers
Used to track items by serial number on inbound/outbound documents. Allows printing delivery notes with serial numbers and warranty cards, reviewing item cards by serial number, and monitoring stock per serial number.

Classifiers
Track items by additional attributes (color, size, etc.).

Discounts
Predefined by criteria and calculation type, either based on base wholesale amount or cascading discounts. Criteria include date range, item, item group, partner, partner group, and warehouse.

Mobile Warehouse
Android app for faster inventory and document entry.

Manager Reports on Mobile
Provide business insights via any device through a web browser.

Additional Options

• Sending FINA e-Invoices for wholesale invoices

• EDI document exchange with suppliers

• Generating orders per warehouse using various algorithms, consolidating multiple orders for one supplier, converting orders to EDI format

• Creating receipts via mobile barcode scanner, checking against supplier documents, and generating discrepancy reports

• Generating ASCII documents from TI2GO

• Vehicle/machine tracking for service work orders

• Approval of outbound invoices with TI DOC module

• Creating receipts at POS by scanning barcodes

• Automatic document creation from the field via TI2GO mobile sales app