Time management

The purpose of this solution is to enable simple, fast, and clear planning and tracking of absences, as well as an efficient business process for handling requests.

It covers:

• Absence planning (annual leave, days off, training, conferences) and sick leave recording

• Work time tracking

• Importing data from external systems (check-in/check-out)

• Preparation of data for payroll processing

It is important to note that during the implementation phase, the user can decide how time management will be operationally conducted. Synthetic work time data can be directly entered into the payroll module, but it can also be generated from this module.

The module also includes BPM (Business Process Management) for requests, approvals, reviews, and reporting related to annual leave, unpaid and paid leave, as well as requests and approvals for training, conferences, and similar activities.

Employees have access to their personal leave data:

• Number of approved days

• Number of used days

• Number of remaining days

In a shared calendar, all annual leaves or other absences from the same organizational unit are displayed along with their status, allowing employees to coordinate their absence with the schedules of colleagues. The calendar view can be easily filtered by department and/or request status.

The solution allows simple, fast, and clear planning and tracking of absences, along with an efficient request processing workflow:

• Easy entry of plans and submission of requests directly from a graphical calendar view

• Automatic check of available days; it is not possible to schedule leave beyond available days

• Requests, with all relevant information, are immediately sent to the task lists of responsible persons defined in the organizational structure

• Participants are notified via e-mail about requests

• After using annual leave, the system automatically calculates effective days and updates the remaining leave balance

Task Management

• The recipient receives information about the task, responsibilities, and the progress of the task via e-mail

• The task is then initiated, triggering a workflow with automatic notifications to participants

• Authorization is required between workflow steps during task execution by responsible participants

• If a workflow step is rejected, the task returns to the previous step with the option to provide a reason for rejection

Task and Workflow Tracking

• Lists and graphical displays of active workflows and steps involving the logged-in user

• Graphical view of the workflow progress and current status of each request

• Recorded history of all activities is available for further analysis

Graphical Displays for Employees and Managers

• Simplified administration of individual user data (employee – manager)

• Overview of historical usage and all submitted requests

• Automatic updating of the leave balance for each year

• Printing of forms with the plan and overview of approved annual leaves