Travel orders

To avoid entering the same details multiple times, the system provides directories for domestic and international per diems, currency exchange rates, different vehicles with associated details, various routes with corresponding mileage, cost per kilometer, and, of course, employees stored in the database. Travel orders also record advances, per diems, accommodation costs, transportation expenses, and other costs, which are automatically totaled. This approach saves time without compromising calculation accuracy. Travel order data can be sorted by employee, cost, or date, enabling clear oversight, effective tracking of travel expenses, and offering further opportunities for business optimization.

The module also includes a mobile application, designed for entering travel information while on the road. This saves time by eliminating the need to complete travel orders after returning, as the mobile app is linked to the main application and records information immediately upon entry.

Key Features:

• Creation of domestic and international travel orders and local trips

• Very simple request entry form

• Includes BPM process for request and cost approvals

• Recording of advances, accommodation costs, transportation costs, and other expenses

• Automatic calculation of trip duration based on start and end times

• Automatic calculation of per diems and associated costs

• Memorization of vehicles, routes, and currency rates

• Definition of per diems and settings for currency and mileage calculations

• Filtering of travel orders by employee or vehicle

• Filtering of travel orders by date, period, and destination

• Printing of travel orders and travel expense reports

• Printing of travel order lists based on selected criteria (employee, year, time interval)

• Post-entry modification of travel orders in case of errors or incomplete data

• Recording of transportation and other costs (parking, tolls, etc.) for local trips

• Printing of local trip lists based on selected criteria

• Includes all elements for posting and submission of the JOPPD form

Travel Order Processing Steps:

1. Enter travel details

2. Calculate the travel order

3. Post the travel order

4. Payment to the employee

Additional Features for Larger Organizations:

• Employees submit travel order requests, which are approved by responsible persons through an electronic workflow

• Travel order calculations are also approved electronically by responsible persons

• Official vehicle reservation

• Graphical overview of travel order status (submitted, approved, completed)